How to add users to your SharePoint site

All permissions to SharePoint are managed through Microsoft security groups. Due to the volume and frequency of changes in station, the Academy’s methodology is to grant permissions to ¬†SharePoint sites and other resources exclusively through Microsoft security groups. Security groups are far more manageable than ad hoc, individual permissions.

This guide is intended to be used by site owners and security group owners and members.


SharePoint is a permanent repository and is used primarily to publish information, manage documents and facilitate structured collaboration. Permissions are set at the site. Granular permissions are highly discouraged due to an inconsistent, site-wide experience. If different access criteria are needed, a separate site is recommended.


When granting permissions, three options are available.

  • Site owners – full control: can control site content, theme, permission settings, site settings, and hub associations. (Site management focus)
  • Site members – limited control: can edit and view site content (Collaboration focus)
  • Site visitors – no control: can view site content (Consumption focus)

Full list of capabilities

Add a single security group or several security groups to site owners, members and visitors. A standard approach is to have one security group for owners (i.e., SecGrp <Site Name> Admins SPO), another for members (i.e., SecGrp <Site Name> Members SPO), and another for visitors (i.e., SecGrp <Site Name> Visitors SPO). No individuals should be listed in Permissions (⚙️ > Site permissions). Please add them to the corresponding security group and remove them from site permissions.

Include Staff and Faculty by adding Admin – All Staff and Faculty – Dynamic. (⚙️ > Site permissions > Share site) Groups will be added as site visitors (Read) unless changed using the drop-down menu. Full control adds the group to site owners and Edit adds the group to site members.

Mail this page!

Was this helpful?

Leave A Comment