Office 365 Training

Share Files in Office 365

SHARE FILES in OFFICE 365

Share your files from anywhere. Do more wherever you are with secure access, sharing, and file storage—at work, at home, or on the go. Office 365 file storage and sharing products are designed to help you find, co-author, and update files, work with your files wherever you are, and share files inside and outside your organization.

OneDrive is the simplest way to share and collaborate on files inside and outside your organization.
Track the history of all activity on files to keep everyone on the same page.
Confidently share your files so other people can access them seamlessly and securely.
And use SharePoint for more advanced collaboration with your teams, including managing and sharing files or folders—within team sites or intranet sites, and across your organization

OneDrive is included with Windows 10. With OneDrive, you can sync files between your computer and the cloud, so you can get to your files from anywhere.

Find, co-author, and update files. Work on a file, save it directly to OneDrive or SharePoint, and any changes you make are updated seamlessly.
Deep integration with Office lets you start co-authoring a document on one device and finish co-authoring it on another, and you can select from a variety of tools to annotate, highlight, and comment on it.
Find any file you’re looking for quickly with powerful search and discovery tools, and then get intelligent insights about it, such as how many people viewed or shared it.

Get Started with OneDrive:

Upload Files and Folders to OneDrive

  1. Select the SYNC icon.
  2. The Microsoft OneDrive dialog box will pop up.
  3. In the Email Address field, enter the appropriate email address.
  4. Click Sign In.
  5. If prompted, select whether your account is personal, or was created by your work or school administrator.
  6. In the Password field, enter the appropriate password.
  7. Click Sign In.
  8. Click Next.
  9. In the Sync Your OneDrive Files To This PC window, select the checkboxes for the folders you want to sync.
  10. Click Next.
  11. In the Microsoft OneDrive dialog box, click Open My OneDrive.
  12. The One Drive Folder opens up.
  13. Click Close.
  14. Click Start Sync.

Manage Files and Folders in OneDrive

  1. OneDrive provides a way to store, organize and share private files in a secure location.
  2. There are different views that help organize the files that are stored on the application.
  3. In the Files view, you are able to see all the documents that are private and shared with other users.
  4. The recently modified documents are located in the Recent view.
  5. You are also able to see all the documents shared with you in the Shared With Me area.
  6. The Discover view gives you a list of all the relevant content based on you and your coworkers.
  7. When any items are deleted from any area in OneDrive, the item is placed in the recycle bin.
  8. Deleted items can be permanently removed, by clicking  Empty Recycle Bin.

Create New Files and Folders in OneDrive

  1. To access OneDrive for Business, click the App Launcher icon.
  2. Click OneDrive.
  3. In the left navigation pane, click Files.
  4. To create a new file, click the Create A New Folder Or Document In This Location drop-down.
  5. Select the type of file to create.
  6. In the Document Name field, enter a name for the file.
  7. Enter the appropriate data, and use the options on the Ribbon to format the document

Share a Document

  1. In the Files area, select the appropriate file.
  2. Click the Open The Details Pane icon.
  3. In the Has Access area, click the Add People icon.
  4. In the Enter A Name Or Email Address field, enter the name or email address of the person you want to share the document with.
  5. From the search results, select the appropriate person.
  6. From the Can Edit drop-down, select the appropriate permission.
  7. In the Add a Message (Optional) field, enter the message to send, if desired.
  8. To send a notification message that the document has been shared, select the Notify People checkbox.
  9. Click Grant Access.

Set a Sharing Folder

  1. From the New drop-down, select Folder.
  2. In the Enter Your Folder Name field, enter a name for the folder.
  3. Click Create.
  4. Select the appropriate folder.
  5. Click the Open The Details Pane icon.
  6. In the Has Access area, click the Add People icon.
  7. In the Enter A Name Or Email Address field, enter the name or email address of the person you want to share the folder with.
  8. From the search results, select the appropriate option.
  9. From the Can Edit drop-down, select the appropriate permission.
  10. In the Add a Message (Optional) field, enter the message to send, if desired.
  11. To send a notification message that the folder has been shared, select the Notify People checkbox.
  12. Click Grant Access.
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